![]() Use headings to guide the reader through the major subjects.The style guide has these suggestions for formatting: Can you grasp the main points at a glance, or must you work to pull out the critical information? You might even ask a colleague for a second opinion. The page should invite reading, not discourage it.”Īfter you’ve written something-whether it’s a letter, memo, blog post, archival description, or report-look back over the page and ask yourself if it looks inviting or discouraging. Part 2 of the guide begins with this advice: “The reader should be able to tell at a glance what the document is, how it is organized, and where the important points are. ![]() ![]() Our newly revised NARA Style Guide can help. How can we make our writing appear more inviting and be more understandable to our readers? The writers of those documents probably count on us not reading every word, but we generally do want people to read what we’ve written. ![]() How many people actually read those before clicking “agree”? It reminded me of the terms of use that pop up on some websites. I have no idea what the issue was (credit cards? airlines?), but its dense text in small type didn’t encourage me to find out. I recently received a notice in the mail telling me that I might be a party in a class action suit. If text was detected as vertical during recognition, it will appear that way (including any minor editing done in the Text Editor) in the output document, so long as the True Page or Flowing Page formatting level is set and the output file type and target application support vertical text.Today’s post comes to us from Encouraging Editor Mary Ryan. Proofing and training are not available for these languages and major editing or spell checking should be done in the target application after export. Texts are always displayed horizontally and are best viewed and verified in Plain Text or Formatted Text formatting levels. The Text Editor can display texts in Japanese, Korean and Chinese, provided that your operating system was set up to support East Asian languages. These editor settings apply immediately to all pages in the document. The panel also lets you define a unit of measurement for the program and a word wrap setting for use in all formatting levels except Plain Text. The same is true for header / footer indicators and for reading order. In that panel you can also choose whether to have non-printing characters (end-of-paragraph and end-of-cell signs, right-arrow tabs indicators, spacing dots, soft-hyphens and forced new line signs) shown or hidden. Non-dictionary words can be separately shown or hidden in the Proofing panel. These markers can be shown or hidden as selected in the Text Editor panel of the Options dialog box. Recognized texts can include the marking of words that were suspected during recognition. The Find, Replace and Mark Text dialog box is offered from the Edit menu in OmniPage Ultimate. ![]() You can define or modify hyperlinks in recognized texts. You can place and modify tab positions with the markers on the horizontal ruler. Numbered and bulleted paragraphs can be detected and edited. You can format fonts and paragraphs by using the Formatting toolbar, or the Format menu. It has a Formatting toolbar along the top, a horizontal ruler which displays in True Page and Formatted Text, and a vertical ruler which displays only in True Page. Proofreading and verifying text are done in the Text Editor. The three formatting levels are (from left-to-right): You can change freely between these levels using the buttons to the left of the scroll bar at the base of the Text Editor: The pages can be displayed in any of three levels of formatting. This may include recognized text, tables, graphics and forms. It displays the recognition results from the current page. The Text Editor is one of the main working areas in OmniPage. ![]()
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